Registration Form 2020

Part 1: ORGANISER FORM (contact details and agreement - internal use only)

The GHODs team will use these contacts to communicate with you throughout the cycle. All promotional material will be sent to the address you provide here.

Name:*

First

Last

Job title/Role

Organisation

Contact address (not for publication)

County Authority AreaTownCountyPost code

Telephone

Telephone (alternative)

E-mail:

Emergency contact - name and telephone number

web

Facebook

Twitter

I am happy for my data to be made available to other HODs organisers.

PRESS CONTACT. Each event should have a press contact whose details we can pass on to journalists on request. (A media toolkit with tips on managing the media is available from the HODs team). Please tick if you are happy for your contact details to be given to the media.

If you are not available for media enquiries, please name another person in your organisation.

Alternative press contact E-mail:

Alternative press contact telephone

1/5

PLEASE NOTE: Our Gosport HODs Team act as a Hub for local events. We are happy to register your event on your behalf, using the information you have supplied on this form. If this is the case, you are then signing this agreement with Gosport HODs to confirm that you understand and comply with all matters as stated below.

The 'Organiser ' is our main contact within your organisation and will receive our mailings, newsletters and marketing pack. They are responsible for registering the events and signing this agreement on behalf of the organisation that they work or volunteer for (or themselves, where they are the owner or operator of the relevant attraction). The National Trust requires that each Heritage Open Days (HODs) Organiser completes and signs a Registration Form for every year they participate in HODs.

By completing and submitting this Registration Form, you confirm that you, and any other volunteers named in the Organiser form (Registration Form: Part 1) (the 'Co-organisers), have read and accepted HODs' entry criteria and terms and conditions of participation, including the insurance requirements. You further confirm that you and any other Co-organisers with to organise and run the opening of the property/event listed in you Event form (Registration Form: Part 2) as part of HODs 2021.

As a HODs Organiser and in return for the National Trust providing you with assistance and guidance in respect of HODs 2021 you acknowledge and confirm that:

The details submitted in parts 1 & 2 of the Registration form are correct insofar as you are reasonably aware and if there are any changes to this information, that you will inform the HODs office immediately and publicise all changes as quickly as reasonably possible (e.g. via posters, written notice outside property, press etc.).
You and any Co-organisers are responsible for overseeing the participation of the property/event that you have listed in the Entry Form (Registration Form Part 2) and confirm you wish to participate as part of the HODs programme.
You will co-operate with any local press volunteer/s or other Co-organisers in the development and use of any associated publicity and marketing materials.
You and any Co-organisers will provide such information on request to HODs and the National Trust as is reasonably required relating to participating property/event and agree that HODs and the National Trust can receive, hold and process all such information.
The HODs logos, branding, associated artwork and all information, materials and other property supplied by HODs (including all intellectual property, which for the avoidance of doubt, includes all copyrights, trademarks, domain names and rights protecting goodwill and reputation, whether registered or unregistered, and all applications of the same, anywhere in the world), remain the exclusive property of the National Trust. As a HODs Organiser you, and any Co-organisers, agree to use the HODs' logo and associated artwork on a non-exclusive basis and only for the duration of your participation in the HODs' 2021 programme and for any related purposes agreed by HODs and the National Trust.
You and any Co-signers will ensure any property/events taking part in the HODs programme this year are provided with a copy of the insurance cover summary, and that any requisite insurance for participating in HODs will be in place.

Any information provided will only be used in relation to HODs and not passed to any third party without your permission.

Signed*

Dated*

11. Do you need any Volunteers? For example: to help as a sheepdog or collecting Visitor Feedback forms.

12. Do you need insurance? (Please read the Insurance Summary before ticking any boxes)

Do you need insurance? (Please read the Insurance Summary before ticking any boxes) We only admit entries that either comply with HODs Insurance policy arranged by Pavey Group on behalf of HODs or have their own insurance arrangements. Please select one of the following options and delete / complete accordingly:

1. The property/event requires insurance cover provided by HOD’s insurance policy. I confirm that the property/event complies with the HODs insurance terms & conditions. I confirm that a risk assessment has been carried out, and will be reviewed prior to the event, to identify, address and minimise the risk of accidents, fire or other damage at the property/event, and that a record of the risk assessment can be produced in the event of a claim.

2. The property/event does not require insurance cover provided by HOD’s insurance policy. Own cover is in place, with a min. £5,000,000 limit of indemnity and an indemnity to principals clause. To ensure any claim can be dealt with in the legally required time period please provide contact details of the cover provider and be sure to have your policy number to hand.

Name of insurer

Policy number

Address

13. Filming - Sometimes the media are interested in broadcasting from or filming at sites, are you happy for this site/event to be offered for broadcasting/filming, possible at short notice?

Yes

No

Part 1: ORGANISER FORM (contact details and agreement - internal use only)

The GHODs team will use these contacts to communicate with you throughout the cycle. All promotional material will be sent to the address you provide here.

You and any Co-organisers are responsible for overseeing the participation of the property/event that you have listed in the Entry Form (Registration Form Part 2) and confirm you wish to participate as part of the HODs programme.

You will co-operate with any local press volunteer/s or other Co-organisers in the development and use of any associated publicity and marketing materials.

You and any Co-organisers will provide such information on request to HODs and the National Trust as is reasonably required relating to participating property/event and agree that HODs and the National Trust can receive, hold and process all such information.

You and any Co-signers will ensure any property/events taking part in the HODs programme this year are provided with a copy of the insurance cover summary, and that any requisite insurance for participating in HODs will be in place.

Any information provided will only be used in relation to HODs and not passed to any third party without your permission.

Part 2: Event Form

This is your chance to tell visitors about your opening/event (the information will be published in our online event directory). Please complete one copy of this form for each participating property/event.

4. Where is it happening? (Address or meeting point details)

5. What's on offer? (please give as full and interesting description that you can)

6. When is it? (please use 24 hour style, e.g. 1000 - 1600, Tour 1100 & 1400)

Ticketing details for bookable events

Only complete this section if you wish your event to be bookable

The remaining information is for internal use only and will NOT be published

12. Do you need insurance? (Please read the Insurance Summary before ticking any boxes)

Part 1: ORGANISER FORM (contact details and agreement - internal use only)

The GHODs team will use these contacts to communicate with you throughout the cycle. All promotional material will be sent to the address you provide here.

You and any Co-organisers are responsible for overseeing the participation of the property/event that you have listed in the Entry Form (Registration Form Part 2) and confirm you wish to participate as part of the HODs programme.

You will co-operate with any local press volunteer/s or other Co-organisers in the development and use of any associated publicity and marketing materials.

You and any Co-organisers will provide such information on request to HODs and the National Trust as is reasonably required relating to participating property/event and agree that HODs and the National Trust can receive, hold and process all such information.

You and any Co-signers will ensure any property/events taking part in the HODs programme this year are provided with a copy of the insurance cover summary, and that any requisite insurance for participating in HODs will be in place.

Any information provided will only be used in relation to HODs and not passed to any third party without your permission.

Part 2: Event Form

This is your chance to tell visitors about your opening/event (the information will be published in our online event directory). Please complete one copy of this form for each participating property/event.

4. Where is it happening? (Address or meeting point details)

5. What's on offer? (please give as full and interesting description that you can)

6. When is it? (please use 24 hour style, e.g. 1000 - 1600, Tour 1100 & 1400)

Ticketing details for bookable events

Only complete this section if you wish your event to be bookable

The remaining information is for internal use only and will NOT be published

12. Do you need insurance? (Please read the Insurance Summary before ticking any boxes)

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